Positions

President

Main Responsibilities

Chair all Executive Council meetings
Reserve the right to designate another member as Chair of Executive Council
Make a reasonable effort to meet with any CUS member upon request
Exercise due diligence at meetings and refer to the CUS Constitution, Code of Procedure and Robert's Rules of Order where there exists a question of order or procedure
Represent or ensure representation for any active CUS member in approaching the Sauder School of Business in individual matters
Make known to the members of the CUS that the Ombudsperson is available for the hearing of complaints or questions by positing on their office door and website specific office hours to be held and contact information
Announce and hold no less than 3 office hours per week no less than 2 days per week during the academic year, excluding exam periods
Attend all board of directors and executive council meetings
Receive a copy of all written reports from the Executive Council to be held for continuity
Provide verbal reports on all Ombudsperson related activities to the Board of Directors at least once per month
Have the right to attend any meetings Councils, Committees and other bodies of the CUS, including meetings held in camera
Act in an impartial and unbiased manner in the exercise of his/her duties
Maintain confidentiality with respect to all matters brought to his/her attention
Make a report of the Ombudsperson available to all concerned parties
Refer unresolved cases, or cases with an actual or perceived conflict of interest, to the proper adjudicator(s) within the AMS
In conducting a formal investigation, at minimum, conduct research into the rules and regulations that are pertinent to the complaint, contact and attempt to interview all parties involved and invite such parties to make a written submission if they so choose, produce a written report summarizing the information gathered and provide recommendations if appropriate, and submit the report to all concerned parties
Complete all equity training as deemed necessary by the Board of Directors and/or the AMS
Carry out and have such other powers and responsibilities as are assigned in the Code of Procedure
Appoint an Equity Representative of the Office of the Ombudsperson to attend any Board of Directors or Executive Council meetings they are unable to attend

Responsibilities of a Member of the Board of Directors (As per section 6.06 of the CUS Constitution)

(I) Represent the opinion and position of their respective constituents while adhering to the mission of the CUS;
(II) Attend all Board of Directors meetings as scheduled;
(III) Ensure due diligence is performed prior to making a decision;
(IV) Maintain up-to-date contact information;
(V) Actively participate in committees of the Board of Directors;
(VI) Carry out and have such other powers and responsibilities as are assigned in the Code of Procedure or Board Member Role Description as assigned by the Human Resources Commission;
(a) Changes to Board Member Role Descriptions must be approved by a simple majority by the Board of Directors before they are implemented.
(VII) Announce and hold office hours at least once per week, totalling no less than one (1) hour;
(a) Certain Members of the Board of Directors may be required to hold additional office hours as outlined in this Constitution;
(VIII) Attend at least two (2) Executive Council Meetings per month.

AMS Representative

Main Responsibilities

Coordinate with the President of the CUS to maintain relations, communications, and representation of the general membership of the CUS to the AMS
Ensure attendance of the AMS Student Council by the AMS Representative or an appointed proxy
Actively participate in AMS Committees
Attend the AMS activities and events to represent the CUS
Announce AMS activities and events to the general membership of the CUS
Announce CUS activities and events to the AMS
Promote strong interfaculty relations
Carry out and have such other powers and responsibilities as are assigned in the Code of Procedure

Responsibilities of a Member of the Board of Directors (As per section 6.06 of the CUS Constitution)

(I) Represent the opinion and position of their respective constituents while adhering to the mission of the CUS;
(II) Attend all Board of Directors meetings as scheduled;
(III) Ensure due diligence is performed prior to making a decision;
(IV) Maintain up-to-date contact information;
(V) Actively participate in committees of the Board of Directors;
(VI) Carry out and have such other powers and responsibilities as are assigned in the Code of Procedure or Board Member Role Description as assigned by the Human Resources Commission;
(a) Changes to Board Member Role Descriptions must be approved by a simple majority by the Board of Directors before they are implemented.
(VII) Announce and hold office hours at least once per week, totalling no less than one (1) hour;
(a) Certain Members of the Board of Directors may be required to hold additional office hours as outlined in this Constitution;
(VIII) Attend at least two (2) Executive Council Meetings per month.

Ombudsperson

Main Responsibilities

Not be eligible to vote on any committee or council the Ombudsperson is a member of, nor hold any CUS position while serving their term as Ombudsperson
Investigate and make a report based on any: complaint or question that a CUS member has with the CUS and its organizations, directive from the Board of Directors or the Executive Council, or observed violations of this Constitution
The Ombudsperson must announce within 72 hours any such report that finds the CUS has violated this Constitution and identify steps to remedy the violations observed
Recommend a course of action to the Board of Directors or the Executive Council or any of the society’s organizations where such action
Where possible, be responsible for the resolution of any complaint or question
Represent or ensure representation for any active CUS member in approaching the Sauder School of Business in individual matters
Make known to the members of the CUS that the Ombudsperson is available for the hearing of complaints or questions by posting on their office door and website specific office hours to be held and contact information
Announce and hold no less than 3 office hours per week no less than 2 days per week during the academic year, excluding exam periods
Attend all Board of Directors and Executive Council meetings
Receive a copy of all written reports from the Executive Council to be held for continuity
Provide verbal reports on all Ombudsperson-related activities to the Board of Directors at least once per month
Have the right to attend any meetings, Councils, Committees, and other bodies of the CUS, including meetings held in camera
Act in an impartial and unbiased manner in the exercise of his/her duties
Maintain confidentiality with respect to all matters brought to his/her attention
Make a report of the Ombudsperson available to all concerned parties
Refer unresolved cases, or cases with an actual or perceived conflict of interest, to the proper adjudicator(s) within the AMS
In conducting a formal investigation, at minimum, conduct research into the rules and regulations that are pertinent to the complaint, contact and attempt to interview all parties involved and invite such parties to make a written submission if they so choose, produce a written report summarizing the information gathered and provide recommendations if appropriate, and submit the report to all concerned parties
Complete all equity training as deemed necessary by the Board of Directors and/or the AMS
Carry out and have such other powers and responsibilities as are assigned in the Code of Procedure
Appoint an Equity Representative of the Office of the Ombudsperson to attend any Board of Directors or Executive Council meetings they are unable to attend

Responsibilities of a Member of the Board of Directors (As per section 6.06 of the CUS Constitution)

(I) Represent the opinion and position of their respective constituents while adhering to the mission of the CUS;
(II) Attend all Board of Directors meetings as scheduled;
(III) Ensure due diligence is performed prior to making a decision;
(IV) Maintain up-to-date contact information;
(V) Actively participate in committees of the Board of Directors;
(VI) Carry out and have such other powers and responsibilities as are assigned in the Code of Procedure or Board Member Role Description as assigned by the Human Resources Commission;
(a) Changes to Board Member Role Descriptions must be approved by a simple majority by the Board of Directors before they are implemented.
(VII) Announce and hold office hours at least once per week, totalling no less than one (1) hour;
(a) Certain Members of the Board of Directors may be required to hold additional office hours as outlined in this Constitution;
(VIII) Attend at least two (2) Executive Council Meetings per month.

Year Representatives

Main Responsibilities

Foster a long-term strategy to fairly and efficiently achieve the mission of the CUS
Select and appoint members of the Executive Council prior to the official turnover date, by either itself or a duly delegated committee
Approve an annual budget as presented by the Executive Council
Manage Board of Director committees as outlined in the Code of Procedure
Receive verbal reports from Executive Council members at least once per month
Receive written reports from Executive Council members three times per year
Evaluate and present recommendations for the continuation, discontinuation, or improvement of CUS activities to the incoming Board of Directors prior to turnover
Remove an appointed Executive Council member from their position by a two-thirds (2/3) majority vote should that person derogate the CUS name or fail to fulfill their duties
Remove an appointed Service Council member from Service Council by a two-thirds (2/3) majority vote should that person derogate the CUS name or fail to fulfill their duties
Ensure each member of the Board of Directors provides accurate contact information for publication on the CUS website
Carry out and have such other powers and responsibilities as are assigned in the Code of Procedure

Responsibilities of a Member of the Board of Directors (As per section 6.06 of the CUS Constitution)

(I) Represent the opinion and position of their respective constituents while adhering to the mission of the CUS;
(II) Attend all Board of Directors meetings as scheduled;
(III) Ensure due diligence is performed prior to making a decision;
(IV) Maintain up-to-date contact information;
(V) Actively participate in committees of the Board of Directors;
(VI) Carry out and have such other powers and responsibilities as are assigned in the Code of Procedure or Board Member Role Description as assigned by the Human Resources Commission;
(a) Changes to Board Member Role Descriptions must be approved by a simple majority by the Board of Directors before they are implemented.
(VII) Announce and hold office hours at least once per week, totalling no less than one (1) hour;
(a) Certain Members of the Board of Directors may be required to hold additional office hours as outlined in this Constitution;
(VIII) Attend at least two (2) Executive Council Meetings per month.